2008 MSU Holiday Arts and Crafts Show
Saturday, December 6, 2008 & Sunday, December 7, 2008

TERMS AND CONDITIONS


PLEASE READ THIS CAREFULLY!! Applicants are responsible for all information enclosed. Information will change from show to show, you will be responsible for the new information each show.

IMPORTANT INFORMATION:

  • Only completed applications are reviewed in the selection process. A complete application includes the appropriate application form, 4 photos -- including one of you in your work area making your items, one of your booth set-up, and two photos of the items you wish to sell -- and payment must be received in full.

  • Booth numbers may change each year. You must use current maps and materials for show information.

  • Applications are numbered and time stamped as they are received. This time stamp determines the order in which booth spaces are assigned, but has no bearing on who will be selected for the show. We strongly recommend using our online application system to ensure your application reaches us quickly.

  • All show applicants must electronically submit at least 4 photos, including at least one of your booth, one of your booth, one of you in your work area creating your items, and two of the items you wish to sell. Photos must be in .jpg format, and no larger than 500 KB.

  • All online applications may be paid by Electronic Check (ACH) or Credit Card. The fee of $240 per booth is due upon applying and includes a $10 non-refundable application fee per booth. If you are NOT selected to be in show, you will receive a refund of $230 per booth.

  • Checks and money orders mailed with a paper application should be made payable to Michigan State University. Please note: If you pay by check or money order, MSU policy requires 4-6 weeks before any applicable refunds will be processed. A Tax ID number may be required for all refunds.

  • This show utilizes a selection process as an attempt to eliminate commercial/buy-sell products and to provide the show with the best quality and variety. All applications received by Friday, August 15, 2008 will be included in the first-round selection process.

  • Attention returning Artists! If you participated in the 2007 Holiday Arts and Crafts Show and would like to return to your 2007 booth space, please indicate that using the checkbox provided on the application. Please also indicate other booth preferences in the event that the 2007 space is no longer available. NOTE: Applications must be received by Midnight, Friday, August 15, 2008 to qualify to return to the same booth.

  • On the application, please select the category or categories that best represent your wares.

  • Please list your business name. If you want your name listed in the program instead of your business, write your name on the designated "Business Name" line. Please note: Any applicable refunds will be issued to the name listed in the Business Name line.


    • SHOW INFORMATION: The show will be held on Saturday, December 6, 2008 and Sunday, December 7, 2008. It will be open to the public on Saturday from 9 a.m. - 5 p.m. and Sunday from 10 a.m. - 4 p.m. Load-in will begin at 6:30 p.m. on Friday, December 5, 2008 and resume at 6:00 a.m. Saturday and 8:30 a.m. on Sunday. If you are not present by 8:00 a.m. on Saturday, December 6, 2008, and you have not informed UAB of a problem, your space may be reassigned.

    If two exhibitors would like to be placed next to each other (space permitting), please be sure to make a note of that in the comments section, and include the other artist's Patron ID number. Both artists MUST submit an application!

    Please note that the map IS NOT drawn to scale. All booths are only guaranteed a front opening space. All display spaces are 8' long x 5' deep.

    Each booth space is equipped with two chairs. In addition, you may request a 6' table or 8' rectangle table for your booth -- table requests will be granted on a first-come, first-served basis while supplies last. You may also request an electrical outlet on your application. Outlets are NOT guaranteed. Please review the show map for the locations of available outlets and prioritize your booth preferences accordingly. Only one electrical outlet is available per select booths.

    Applications will be dated and time stamped as they are received. Booth spaces are assigned based on this information. You will be notified via email of your acceptance to the show by Monday, November 10, 2008. Please contact us if you have not received notification by Monday, November 17, 2008. We will also have a waiting list. In order to be placed on the waiting list you must complete a show application.

    PAYMENT: We will accept electronic checks (ACH), or an online credit card payment. If you wish to pay by check, please mail a check with your application to: University Activities Board MSU, 322 MSU Union East Lansing, MI 48824. Due to University policy all payment and checks must be immediately deposited when received in our office regardless of admittance into the show.

    REFUNDS: There will be no full refunds once you are accepted to the show. For cancellations made on or before Friday, October 31, 2008, a $40 processing fee and a $10 application fee will be deducted from all refunds. NO REFUNDS WILL BE GIVEN AFTER Friday, October 31, 2008. You can cancel from the waiting list at any point and receive a $230 refund. If you are placed on the waiting list and do not receive a booth in the show, you will receive a $230 refund approximately 4-6 weeks following the show. If you are not accepted into the show you will receive a $230 refund check approximately 4-6 weeks from the date of your letter.

    SECURITY: MSU will offer overnight security both Friday and Saturday nights. A $20 charge has been included in the booth cost to account for MSU Police student employees. You may leave your booth intact overnight. MERCHANDISE MAY BE LEFT OVERNIGHT AT YOUR OWN RISK. MSU is not responsible for any damages or losses that may occur during these three days.

    FOOD POLICY: All sales at the MSU Arts & Crafts Shows are limited to non-food type products. The University's Physician's Office has requested that all food products be eliminated from the MSU Arts & Crafts Shows due to risk factors that may cause food-borne illness to customers.

    COMMERCIAL PRODUCTS: Only hand-constructed wares are to be sold. No commercial products are permitted. The registered exhibitor must have constructed a majority of each item. The show staff will investigate questionable wares; if they are found to be commercial items, you will be asked to remove those items found in violation and/or removed from the show with NO REFUND. If show staff are unable to determine the authenticity of items during the show, a letter will be mailed to the exhibitor after the show asking for further information regarding the items and photos of the items being made. If you are unsure as to the status of your wares, it is your responsibility to contact the show coordinators prior to the show.

    CULTURAL SENSITIVITY: Michigan State University, through its Diversity Policy, has expressed its commitment to the elimination of racism and discrimination on the basis of race, color, sex, religion, creed, national origin, political persuasion, sexual orientation, marital status, handicap or age. As an integral part of the University, the University Activities Board supports this policy of non-discrimination. UAB believes the policy is relevant to the Arts & Crafts Show by nature of diversity of items displayed and persons participating in the show. Accordingly, we ask that all items displayed at the show be sensitive to all members of society. This would include the avoidance of words, images, and situations that suggest all or most members of a particular group are the same.

    FOOD SERVICE: The MSU Union will provide concession food service at the show. Due to University policy, no exhibitor may produce food items or drinks for public consumption. If you have any questions about this policy, please contact us for clarification.

    ADVERTISING: Advertising for the show will occur in The Lansing State Journal and various online/print festival publications. In addition, TV and radio stations will be notified via multiple press releases and hundreds of posters will be displayed throughout the Greater Lansing area. The show is also advertised on our website, as well as sent to our list-serv with over 9,000 subscribers.

    OTHER INFORMATION:
  • Please note that the Arts & Crafts map is NOT drawn exactly to scale. The layout and configuration of spaces changes from year to year. The map is updated yearly to provide you with the most up-to-date layout of booth spaces; however, changes may occur that we are not aware of until show set-up. We do not guarantee your booth will be in the exact layout as indicated on the map, but we do guarantee you an 8' x 5' space.

  • The show reserves the right to relocate booths at its own discretion. UAB will attempt to limit relocations; however, if the need arises your cooperation is appreciated.

  • The Michigan State University Fire Marshall has mandated that no flames of any kind are permitted.

  • MSU may require a State of Michigan sales tax number this year for any applicable refunds. It is the responsibility of each applicant to obtain one from the Department of Treasury of the State of Michigan.

  • Please indicate your choice of booth sites. A map is provided for your use. Please do not simply select the same number you had last year as the numbers may have changed.

  • Exhibitors are not allowed to resell their booths at any time. MSU reserves the right to reassign the booth spaces to our waiting list. Any indication of a resold booth will result in permanent termination from future MSU Arts & Crafts Shows.

  • 4th floor storage is available on a first-come, first-served basis while space is available.



    • IT IS YOUR RESPONSIBILITY TO READ ALL THE INFORMATION IN THE ABOVE DOCUMENT. BY COMPLETING THE PROCEEDING APPLICATION, YOU ARE SIGNIFYING THAT YOU HAVE READ THE INFORMATION AND WILL ADHERE TO ALL THE RULES AND POLICIES HEREIN.


    While filling out the online application have the following handy:
  • Your Patron ID Number (Please call 517-355-3354 if you have forgotten your PATRON ID number).
  • At least four (4) photos of your items, including one of your booth, on of you in your work area making your items, and two of your items. Digital photos should be in .jpg format, and no larger than 500 KB.
  • Payment information (240 per 8' x 5' booth space).
  • If you wish to be next to another artist in the show, their name and Patron ID.



    • Show Sign Up will begin at 9:00 A.M. on Tuesday, July 8, 2008




    University Activities Board MSU
    322 MSU Union
    East Lansing, MI 48824
    artsandcrafts@uabevents.com
    (517) 355-3354
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